An email signature generator that hosts your photo and logo, checks your signature, and shows you how to add it to every email app.
Fill in your details, add your photo and logo, pick a look, then copy it into your email app. Your photo and logo are hosted for you.
Pick a template
Every template shows your details as you type. Until you do, a sample person.
Your details
Photo and logo
Email apps only show images from a link. So your photo, logo and banner are hosted on my site's image server, and load in every email you send.
Links and button
The look
Type your name to see your signature.
Add it to your email app
- 1Press Copy signature above.
- 2Open Gmail on a computer.
- 3At the top right, click Settings, then See all settings.
- 4In the Signature section, paste your signature into the box.
- 5At the bottom of the page, click Save Changes.
What you type stays in this browser. Only the images you add are uploaded, so email apps can load them.
This free email signature generator makes a professional signature for Gmail, Outlook and Apple Mail.
Add your photo and logo, and it hosts them for you, so they load in every email you send. Then it checks your signature before you paste it in.
Here's what an email signature is, what to put in it, and how to add it to each email app.
What is an email signature?
An email signature is the block at the end of your emails: your name, what you do, and how to reach you.
Your email app adds it to every message for you, so it's the one thing every person you email sees.
What to put in your email signature
A good email signature answers 3 questions: who you are, what you do, and where to go next. Here's what goes in it:
- Your name, and your pronouns if you share them.
- Your job title and company. One line, specific about what you do.
- 1 or 2 ways to reach you. A phone number and your website are enough, since they already have your email.
- Your photo or logo. A face for people who've never met you; a logo for a company account.
- Your social links. The 2 or 3 places you're active, not every account you have.
- 1 button, if you want one. "Book a call" or "Get the newsletter". One clear next step works better than 5 links.
The 16 email signature templates
Each template shows your own details as you type, so you pick from real signatures, not gray boxes. Each one is drawn with tables and inline styles, the only way every email app shows it the same:
| Template | What it looks like | Good for |
|---|---|---|
| Photo on the side | Photo, a line in your color, your details | Most people |
| Photo and logo | Photo, logo and social icons in 1 column, your details beside them | Founders with a brand |
| Photo on the right | Your details first, your photo and icons on the right | Reading order that starts with your name |
| 3 columns | Photo, then name and icons, then contact details | Wide screens and full signatures |
| Name on top | Your name across the top, photo beside your details | A strong first line |
| Photo on top | Photo above your details | Narrow screens and short signatures |
| Centered | Everything centered, contact details on 1 line | Creators and personal brands |
| Color band | Your photo and name on a band in your color | Standing out in a thread |
| Tinted card | Your photo and details on a light tint of your color | A soft, finished look |
| Color stripe | A thick bar in your color beside your name and details | Clean and modern |
| Card | Photo and name on top of a line in your color | Creators with a button |
| Big name | A large name in your color, details on 1 line | Designers and writers |
| Logo on the right | Your details, then your company logo | Company accounts |
| Logo on top | Your logo first, then you | Teams that lead with the company |
| Compact | Your contact details on 1 line | Replies and busy threads |
| Text only | No images at all | Plain-text lovers and strict company rules |
How to add your signature to each email app
Copy your signature, then paste it where your app keeps it:
| Email app | Where the signature goes | Takes images |
|---|---|---|
| Gmail on a computer | Settings, See all settings, Signature | Yes, up to 10,000 characters in all |
| Gmail app | Menu, Settings, Mobile signature | Text only, or the computer one when left empty |
| New Outlook and Outlook on the web | Settings, Accounts, Signatures | Yes |
| Classic Outlook | Message, Signature, Signatures | Yes, but not SVG or WebP |
| Apple Mail on a Mac | Mail, Settings, Signatures | Yes |
| Yahoo Mail on a computer | Settings, More Settings, Writing email | Yes |
| iPhone Mail | Settings, Apps, Mail, Signature | Text only |
The steps for each app are in the tool above, under Add it to your email app. Each one comes from that app's own help pages.
Why images break in email signatures
Most broken signatures come down to 4 things:
- The image isn't hosted. Email apps show images from a link. An image pasted into the box can be dropped or counted against the size limit.
- The link is http. Apps block images that don't load over https.
- The format. Classic Outlook for Windows shows neither SVG nor WebP, according to Can I email. PNG and JPG show everywhere.
- The size. Gmail counts images toward its 10,000-character limit, and a wide banner overflows a phone.
The generator hosts your photo, logo and banner as PNG or JPG on https, at twice the size they're shown, so they stay sharp on high-resolution screens.
Your signature in dark mode
Many email apps lighten dark text in dark mode. Images stay as they are.
So a black logo on a see-through background can disappear. The generator checks your photo and logo for this, and adds a white backing to your logo in 1 click.
Email signature on your phone
Phone apps are pickier than computers:
- iPhone Mail takes a text-only signature. Use Copy as text.
- The Gmail app sends your computer signature when its mobile signature is empty. So leave it empty to keep your photo and links.
5 email signature mistakes
Most signatures that look off make 1 of these mistakes:
- Every social account you have, instead of the 2 or 3 you use
- A photo or logo attached to each email instead of hosted
- A long quote or legal note longer than the email itself
- 3 phone numbers, a fax and an address nobody visits
- A different signature on every device
Keep it short, keep it the same everywhere, and give people 1 next step.
Email Signature Generator FAQs
Questions about the email signature generator? Here's what to know.
An email signature is the block at the end of your emails with your name, what you do and how to reach you. Your email app adds it to every message for you.
An email signature should include your name, your job title and company, 1 or 2 ways to reach you, and your photo or logo. Social links and 1 button are optional.
To add a signature in Gmail, open Settings, then See all settings, paste your signature in the Signature section, and click Save Changes at the bottom of the page.
To add a signature in new Outlook or Outlook on the web, open Settings, then Accounts, then Signatures, click Add signature, paste it and save. In classic Outlook, open a new email and choose Signature, then Signatures, from the Message menu.
To add a signature in Apple Mail on a Mac, choose Mail, then Settings, then Signatures, select your account, add a signature and paste it in. On iPhone, go to Settings, Apps, Mail, then Signature, which takes text only.
Images in an email signature don't show when they aren't hosted at a link, load over http, or are SVG or WebP files that classic Outlook for Windows can't show. The email signature generator hosts yours as PNG or JPG over https.
A Gmail signature can be up to 10,000 characters, and images count toward it. The email signature generator shows how many you've used.
Yes, you can use your email signature on your phone. The Gmail app sends your computer signature when its mobile signature is empty, and iPhone Mail takes the text version.
A photo in your email signature helps people who've never met you put a face to the name. For a company account, a logo usually fits better.
Yes, the email signature generator is free, with no sign-up, no watermark and no card. The "Made with" line is off unless you turn it on.
What you type in the email signature generator stays in your browser, so it's there when you come back. Only the images you add are uploaded, because email apps can only show images from a link.
The email signature generator is for creators, founders, freelancers and teams who want a signature that looks right in every email app, without a designer.
For links and email, the UTM builder tags the links in your signature, so you can see the clicks in Google Analytics. The QR code generator and the lead magnet generator help you grow your list. See all my free tools.
Navid Moazzez
AI business strategist & AI OS builder
Navid Moazzez helps creators and founders master AI and build their own AI Operating System (AI OS) to automate their business and life.
Navid.me is reader-supported. When you buy through links on this site, I may earn an affiliate commission. Learn more.
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